Your Privacy, Our Priority

Welcome to DigitalOman.ai ("we," "our," or "the App"). We are committed to protecting your privacy and ensuring a safe, transparent experience. This Privacy Policy describes how we collect, use, store, and safeguard information when you use our application.

By installing or using DigitalOman.ai, you agree to the practices described in this policy. If you do not agree, please discontinue use of the App.

Information stored locally on your device:

• Chat conversations and message history
• Custom AI instructions and preferences you configure
• API keys and credentials for third-party AI services you choose to connect
• Mail account credentials (email address and app password, or IMAP/SMTP server settings) if you use the CoWork Mail feature with Gmail, Outlook, Yahoo, iCloud, or any custom IMAP/SMTP provider
• Notes, to-do lists, and transcriptions you create within the App
• Images and files you attach for AI analysis
• Theme preferences and app settings

Information we do NOT collect:

• We do not collect or store any personal data on our servers
• We do not track your location, contacts, or browsing activity
• We do not collect analytics, telemetry, or usage patterns
• We do not have access to your API keys, credentials, or conversation content
• We do not display advertisements and do not integrate any advertising SDKs
• We do not access or collect your device's Advertising ID
• We do not operate any rewards, coin, or points system that incentivizes data sharing

All data processing occurs locally on your device or through third-party AI services you explicitly choose to connect. We use your locally stored information solely to:

• Provide AI-powered responses to your queries using your selected AI model (local or cloud)
• Process images, files, and documents you attach for analysis
• Maintain your chat history (limited to the most recent 5 conversations for storage safety)
• Apply custom instructions you have configured to your AI interactions
• Enable CoWork productivity features (Mail, Notes, To-Do, Transcribe)
• Perform web searches when you activate the Internet feature

Your data is stored exclusively on your device's local storage. We implement the following measures to safeguard your data:

• On-device storage only: All conversations, credentials, notes, and settings remain on your device and are never transmitted to our servers.
• Automatic conversation cleanup: Only the 5 most recent conversations are retained. Older conversations are automatically deleted to ensure data security and storage efficiency.
• Manual deletion: You can delete any specific conversation, note, to-do item, or credential at any time.
• No cloud backup by us: We do not back up any of your data. If you uninstall the App, all locally stored data will be permanently removed.

DigitalOman.ai allows you to optionally connect third-party AI services. When you choose to use a cloud AI provider, your queries are sent directly from your device to that provider's servers. These third-party services include but are not limited to:

• Google Gemini
• OpenAI (ChatGPT)
• Anthropic (Claude)
• Groq
• Mistral
• DeepSeek
• Qwen
• Custom OpenAI-compatible endpoints (e.g., Ollama, LM Studio, OpenRouter)

Each third-party provider has its own privacy policy governing how they handle the data you send. We strongly encourage you to review the privacy policies of any third-party AI service you connect. DigitalOman.ai does not act as an intermediary — data flows directly between your device and the provider you select.

Apart from the AI providers and web search services you explicitly choose to use, the App does not embed any other third-party SDKs — no advertising networks, no analytics platforms, and no behavioural tracking libraries.

Local AI Processing: When using a local LLM (on-device model), all AI processing occurs entirely on your device. No data leaves your device in this mode. This is the most private option available.

Cloud AI Processing: When using a cloud-based AI provider via API, your messages and attached content are sent to the selected provider's servers for processing. The amount of data sent varies:

• For local LLMs, only limited extracted text from files is sent for processing.
• For cloud LLMs, larger portions of extracted content may be sent to enable more comprehensive analysis.
• If a local or cloud LLM does not support image recognition, the App uses an on-device ML toolkit to extract text from images before passing it to the LLM.

When you attach images, capture photos, or upload files (such as PDFs):

• Files are processed locally on your device for text extraction and analysis.
• If you are using a cloud AI model, extracted content or the file itself may be sent to the cloud provider for analysis, depending on the model's capabilities.
• Camera and file storage access is requested only when you explicitly initiate the action (e.g., tapping the Camera or Image button).
• We do not access your camera, gallery, or files in the background or without your interaction.

The CoWork suite includes Mail integration, To-Do lists, Notes, and Transcription. Here is how each feature handles your data:

Mail Integration:

• The CoWork Mail feature supports Gmail, Outlook (including Microsoft 365, Hotmail, and Live), Yahoo Mail, Apple iCloud, and any custom IMAP/SMTP mailbox (Zoho, Fastmail, ProtonMail Bridge, GMX, self-hosted servers, and similar).
• Your mail address and credentials — an app password for Gmail/Outlook/Yahoo/iCloud, or the IMAP/SMTP host and port you provide for custom mailboxes — are stored exclusively on your device.
• Emails are fetched directly from your chosen mail provider's IMAP servers to your device. We do not intercept, proxy, store, or have access to your email content or credentials.
• AI-powered features (overview, summarization, AI reply, AI compose) process email content through your selected AI model — locally or via your chosen cloud provider.
• You can disconnect your mail account at any time, which removes the stored credentials and server settings from your device.

To-Do Lists:

• All tasks, dates, and times are stored locally on your device.
• Tasks due today or tomorrow are shared with the AI as silent context to enhance relevance, using your selected AI model only.

Notes:

• All notes are stored locally on your device.
• The AI Enhance feature processes your note content through your selected AI model and creates a separate enhanced copy alongside your original.
• Notes can be exported as TXT, PDF, or DOCX files — all processing occurs on your device.

Transcription:

• Speech-to-text transcription is performed on your device.
• Transcripts and AI summaries are stored locally and can be optionally added to Notes.
• Microphone access is requested only when you actively start a recording session.

When you activate the Internet feature, the App performs web searches based on your query and the selected category (general search, news, location, images, or video):

• Search queries are sent to external web search services to fetch results.
• Retrieved web content (titles, descriptions, and context) is displayed within the App and may be passed to your selected AI model for contextual responses.
• When you visit a web page through search results and use the "Open Assistant" feature, the page content is fetched and processed through your AI model.
• We do not log, store, or track your search queries or browsing history on any external server.

Your conversation data is handled with the following safeguards:

• Conversations are stored locally on your device only.
• A maximum of 5 recent conversations are retained at any time. Older conversations are automatically deleted.
• You may manually delete any conversation at any time.
• You may create new conversations or clear your chat history as needed.
• We have no access to your conversation content, and no conversation data is transmitted to our servers or any third party other than the AI provider you explicitly choose to use.

DigitalOman.ai is not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. Since all data is stored locally on the user's device and we do not collect any personal information, no children's data is transmitted to or stored on our servers.

The App contains no advertising of any kind, so no behavioural advertising, interest-based ad targeting, or advertising-ID profiling can be applied to a child's usage.

If you are a parent or guardian and believe your child has used the App, please be assured that all data remains on the device and can be removed by deleting conversations or uninstalling the App. If you have any concerns, please contact us using the information provided below.

We recommend that parents and guardians monitor their children's use of the App, particularly when connecting third-party cloud AI services, as those services are governed by their own privacy policies.

You have full control over your data within DigitalOman.ai:

• Delete conversations: Remove any specific conversation or allow automatic cleanup of older ones.
• Delete notes and tasks: Remove any notes, to-do items, or transcriptions at any time.
• Disconnect services: Remove a connected mail account (Gmail, Outlook, Yahoo, iCloud, or custom IMAP/SMTP) or any AI provider API key from the App at any time.
• Uninstall: Uninstalling the App permanently removes all locally stored data, including conversations, credentials, notes, and settings.
• Choose your AI: Switch between local (fully offline) and cloud AI models at any time to control where your data is processed.

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, regulatory, or operational reasons. When we make material changes, we will update the "Last Updated" date at the top of this page and, where possible, notify users through the App.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your data.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

We will respond to your inquiry as promptly as possible.